Create An Automated QR Code Field For Listings

Manually generating and attaching QR codes to listings is a tedious, error-prone process but it doesn't have to be. By combining a custom image field with an automated workflow, you can have QR codes generated and stored against each listing automatically, with no manual effort required.

This article walks you through the complete setup, broken down into three stages:

1. Create The QR Code Image Custom Field: Set up the field that will store the QR code image against each listing.
2. Create The QR Code Image Workflow: Configure the automation that triggers QR code generation whenever a listing needs one.
3. Generate The QR Code: Run the process for an individual listing to produce and attach its unique QR code.

The good news is that the first two steps are a one-time setup. Once the custom field and workflow are in place, you won't need to touch them again. The only step you'll repeat is generating the QR code itself, which must be done once per listing

By the end of this guide, you'll have a fully automated system that takes the manual work out of QR code management and keeps your listings organised and scannable with minimal effort.

1. Create The QR Code Image Custom Field

1. Click the account name in the top left of the screen (next to the Grow CRM switcher).
2. Click Account Settings.
   
3. On the side menu, click Fields.
   
4. Click Appraisals & Listings.
5. Click Listing Details.
   
6. Click Create Field.
   
7. Fill out the details as follows:
   • Label: QR Code Image
   • Description: Leave blank
   • Section: Listing Details
   • Listing Categories: Select all applicable.
   • Segment: No Segment.
   • Field Type: Single Line Text
   • Editable: Yes
      
8. Click Save Field.
   

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2. Create The QR Code Image Workflow

1. On the side menu, click Back To CRM.
   
2. Click Workflows.
   
3. Click Create Workflow.
   
4. Fill out the details as follows:
   • Name: Generate QR Code
   • Status: Draft
      
5. Click Save Workflow.
   
6. Click "When an event occurs".
   
7. Select "Listing status is changed".
   
8. Set Listing Status to Active.
9. Click Save Trigger.
   
10. Click the Add button (plus icon).
    
11. Select Set Field Value.
    
12. Fill out the following details as follows.
    • Record to update: Listing from trigger
    • Field to update: QR Code Image
    • Update field to this value: https://api.qrserver.com/v1/create-qr-code/?data={{ context.listings.first.website_url }}&size=600&600
       
13. Click Close Slideout.
    
14. In the top right corner, click the toggle against Workflow Status.
15. Click Yes to confirm.
    
16. Click Save And Exit.
    

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3. Generate The QR Code

1. On the side menu, click Properties.
2. Click Listings.
   
3. Click the address against the required listing.
   
   • Haven't created the listing yet? You can create one now.
     • Create A New Residential Sales Listing
     • Create A New Residential Rental Listing
        
4. Click Edit.
5. If you are using:
   • A Grow CRM website, skip to step x.
   • A third-party website, move on to step 5.
      
6. Click Images & Copy.
   
7. Add the website URL to the Third Party Website Link field.
8. Click Save.
   
9. Click Listing Details.
   
10. Click the Status field.
11. Select Active.
    
12. Click Save.
    
13. Refresh the page to generate the QR code URL in the Qr Code Image field.

You can now copy and share this URL as required.

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